General information

Name
IFS - Firm Support Services - Specialist - Houston
Posting Title
Firm Support Specialist
Ref #
2234127
Date Published
Tuesday, November 19, 2024
City
Houston
State
Texas
Country
United States
Job Category
Internal Firm Services
Office
Houston TX (Forvis)
Advertised Location
US-TX-Houston
Working time
Full Time

Description & Requirements

The Firm Support Specialist performs a variety of clerical and administrative tasks related to the efficient operation of the market or office team while focusing on various areas of responsibility and may serve as HR Administrator for the local office team. You will be responsible for the centralized coordination of the office administrative team. You will also partner with leadership to assist in the smooth operations within an office, including making sure administrative staff are performing at expected levels, working with vendors, planning events, assisting in office stacks and restacks of space, ensuring appropriate supplies are ordered and stocked, that office equipment is running efficiently, making sure the facilities are clean, orderly, and safe, and analyzing supply consumption to determine cost-saving and efficiency savings.  
  
How you will contribute:  
  • Establishing and maintaining a rapport with internal clients and vendors 
  • Managing and facilitating the efficient operation of the office 
  • Approving and processing expenses in Star, for Works cards and processing Accounts Payable ensuring correct coding, allocations, etc. May serve as Engagement Performance Coordinator 
  • Monitoring billing and Accounts Receivable and processing required adjustments or refunds. Providing billing support and assistance, when needed 
  • Scheduling meetings, producing and distributing agendas, and creating and managing minutes for various meetings 
  • Purchasing of office equipment and supplies 
  • May serve in an Efile Administrator role, monitoring Efile status for various tax return filings 
  • Serve as recruiting liaison to the Talent Acquisition team to ensure hiring goals are achieved 
  • Providing administrative support to the Talent Acquisition team with the candidate interview, travel, and assessment scheduling process, upon request 
  • Processing and coordinating the onboarding of new employees 
  • Ordering business cards, name badges, and other office supplies specifically for each new employee 
  • Liaising with internal departments to set up workspaces, phone, and access specific for each new employee 
  • Acting as the main contact for new employees during their transition to work 
  • Assisting the HRBP with the separation process of employees who are leaving upon request. Facilitating the return of assigned equipment
  • Coordinating welcome/farewell announcements for new hires
 
  
We are looking for people who have Forward Vision and: 
  
  • Demonstrated ability to achieve and maintain high quality in work, client relations, and team relations. 
  • Ability to meet established deadlines, ensuring that work is complete and accurate 
  • Ability to perform several tasks concurrently with ease and professionalism 
  • Delivery of excellent quality of work, work timeliness, and quantity of work 
 
Minimum Qualifications: 
  
  • 1 year or more of progressive administrative or office management experience 
  • Associates Degree in management or equivalent work experience preferred 
  • Proficiency in Microsoft Office Suite applications  
  • Strong aptitude for learning new software, systems, and processes in support of varying operational responsibilities

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